The most common purpose for a presentation is to inform an audience by providing facts and figures. The purpose of the presentation can generally be categorized into either of two general areas. Master Slide Example 3: Changing the Shape of the Title Text Box. A University of Michigan Library Instructional. Planning a presentation necessitates defining the purpose of the presentation, identifying the target audience for the presentation, and deciding the type of output for the information.Each tombstone template is a grouped PowerPoint shape generally consisting of: Text boxes containing static text and/or placeholders for dynamic text (e.g., advisory role), Static images that appear in all tombstones based on the template (e.g., your company logo), Placeholders for dynamic images (e.g., client logos), andWorking with PowerPoint 2008 (Mac). PowerPoint is a popular presentation aid that utilizes visual and stimulating elements to accompany a presenter’s communication through slides and multimedia tools.Unlike PowerPoint’s Office Suite partner, Microsoft Word, PowerPoint wasn’t created for large, run-on sections of text. Therefore, design themes are important considerations for this type of presentation.Short and Sweet. Style is almost as significant as content for persuasive presentations. Sales and political speeches fall into this category of persuasive presentations. A secondary purpose of presentations is to persuade or sell the audience on an idea. Classroom lectures that utilize PowerPoint are typically information-type presentations.The venue also influences the design of a presentation. Understanding who the audience is, and why they are there can really influence the design and content of a presentation. An audience of colleagues will allow more flexibility versus a group of customers, in terms of language and content. The characteristics of the audience will help distinguish the type of vocabulary, font size, and design themes that would be appropriate.You can easily modify this toolbar to add your most frequently used commands. The Quick Access toolbar contains one-click buttons for saving, undoing, redoing, and print previewing a presentation. Using the Glow Text Effect While this isnt exactly highlighted text.Get to know the elements of the Microsoft PowerPoint window! Note the similarities to Word and Excel! The presenter should also take time to ensure that the venue has ample and compatible audio-visual equipment (projector, cables, screen, speakers, etc.) to successfully run the presentation.Read moreKeynote (Mac: 19.99)Apples Keynote can be purchased as a stand-alone. Conversely, a smaller room make necessitate a softer design.
![]() The Tell Me tool is a new way to get assistance with specific tasks in PowerPoint. The Minimize, Maximize and Exit buttons appear on the right edge of the title bar. A new presentation will default with a temporary file name, such as Presentation1 until you save the file with a different name. The title bar displays the name of current presentation, and the program. The Ribbon interface is a set of toolbars at the top of the window in Office programs designed to help you quickly find the commands that you need to complete a task. The ribbon displays a combination of icons and tabs. Therefore, if you type insert picture into the field, and click the resulting command, PowerPoint will open the Insert Picture dialog window without explaining the navigation instructions. The tool is context sensitive, and integrated into your current presentation versus opening a separate window. If the top half of the New Slide button is clicked, the default slide layout (Title and Content) will be inserted into the presentation. Contextual tabs will appear only when the user needs them, such as when a picture is selected, or a table is inserted.New slides can easily be added to a presentation by clicking the bottom half of the New Slide button in the Slides group of the Home tab. The dialog box launcher icon will open these windows. Some commands are so extensive that they need additional windows to display their entire functionality. Placeholders can be resized, reformatted or deleted. Placeholders can contain different types of content, including text, graphics, tables, charts, and videos. Most slide layouts include one or more placeholder to guide the user where to add content. A layout can be changed by clicking the Layout button to the right of the New Slide button, and choose a different layout. PowerPoint automatically sizes the text as it is typed to fit within the placeholder.The AutoFit icon is displayed next to a placeholder when more text than can fit is typed.The alignment, font, size, and other formats can be applied to the selected text in a placeholder by using the Mini toolbar or the Home tab. The user simply needs to place the cursor inside the placeholder and begin typing to add text, or click an icon to add an object. The data in the Notes pane does not appear in Slide Show view. The details need to be added orally through the presentation speaker. Maintaining a minimal number of slides requires that each slide only contain summary text, not details. Adding Slide Text vs Slide NotesWhile text can be added to slides via placeholders in various slide layouts, text can be added directly to the Notes pane to create speaker notes for the presenter of the slide show. Bullets and numbers can be formatted using custom symbols and number formats to synchronize with the presentation design. However, when used with animation (discussed in the next chapter), lists can really help manage the flow of information by synchronizing the visual elements of the slide show with the verbal accompaniment of the speaker.As defined in the Word chapters, bulleted lists differentiate from numbered lists in that numbered lists demonstrate sequencing, whereas bulleted lists simply imply that each item is part of an non-ordered group. Too many slides of the same format can exhaust the audience, so use lists in moderation. (Not a crowd favorite!) A better approach is to create presentations which utilize bulleted and numbered lists to help organize text, or show sequential processes. The worst offense is when users simply write sentence upon sentence of text, which often gets read to the audience by the presenter. This the root cause of why so many PowerPoint presentations bore their audiences with mundane amounts of text. Presentation ViewsPowerPoint offers a variety of views to display content depending on the situation. Each has its own unique purpose as described in the table below. Comparing Presentation ViewsPowerPoint can display its slides in several different views, which can be accessed from the View tab, the Status bar, or the Slide Show tab. The Paragraph group contains the commands to increase and decrease the indentation of bullets and numbers. Adding table styles that match the theme of the presentation is desirable. Two contextual tabs are available for formatting the table, similar to Word. Tables can be inserted from the Insert tab, or by clicking the Table icon from a Content layout placeholder. Tables can be created and inserted into a slide in a similar process as Word tables. Tables and charts represent an opportunity to present a lot of data in an organized, structured graphic. Choose wisely! Utilizing Tables and ChartsThe organization of a PowerPoint presentation necessitates that the presentation be concise and meaningful. If the data is not linked, it is considered to be an embedded object. Data can even be linked so that when the Excel file is updated, the PowerPoint slide is also updated. Data can be edited in PowerPoint using Excel formatting tools. Either way, tables are a great way to consolidate a lot of information into a single slide.If the table contains a lot numerical data, it might make more sense to create the table in Excel, and paste it into PowerPoint. Tables can also be created in Word, and then copy and pasted into PowerPoint. Emicsoft video converter for macThen comes the decision about embedding or linking the chart. Charts can be created in PowerPoint or Excel, but most are typically already created in Excel and simply need to be pasted into PowerPoint. The decisions about linking or embedding a table are very similar to the decisions regarding inserting charts. Inserting and Modifying GraphicsGraphics can be utilized to make a presentation more interesting and informative.
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